Saturday, October 10, 2015

Fundraising #2: 4 Tricks to Make Your Book Fair Better

What a great Book Fair we had! Muffins for Moms, Donuts for Dads, Grandparents Night. Whew! It's enough for me to say I won't do that again anytime soon, at least until April.

Now it's time to reflect on what went well and what needs work. Actually, I think almost all of it went well this time. I have chaired more book fairs than I can count now, and I pretty much have it down to a science.

We use Scholastic Book Fairs at our school. Scholastic does a good job providing us resources during the fair-the signs, posters, letters to send home, and the like, but there are a few things I have needed over the years and have created for myself.

1. Reorder tracker: Yes, I could ask parents to order online when we run out of something, but I don't. I think that is bad customer service. If they ask me to help, I want to help. It will arrive faster if I reorder it, and I needed a way to keep track of the orders. I created this Reorder Tracker for that purpose, and it works very well. This year I paired it with an order receipt for the student or parent so they knew that I would order it.

Right after the fair closes (usually at 3:00 on Friday), I take the last copy to the first student who special ordered it, and then I order the rest that afternoon before I leave.

2. Out of Stock Shelf Talkers: I also try to keep the last copy of everything so that I have a display copy, but sometimes people buy the last copy without our realizing it. 

3. Directional Signs to the cashier: My assistant and I joke that we are the efficiency experts of the school. We can figure out the logistics to keep everything flowing! This year we moved shelves, used retractable belts to keep the lines out of the book fair, and used signs to help everyone keep moving.

4. Volunteer Badges: I wear a school badge, but my volunteers do not. With these volunteer badges everyone knows who to ask when they need help. Print on card stock or mount them, laminate, and attach to a lanyard and your volunteers look official! You can grab a free set here!

All of these resources and more are available in my Teachers Pay Teachers store.

Good luck at your next book fair! I hope you earn enough to continue to promote the love of reading to your kiddos.

1 comment:

  1. I love this! Very detailed! & those badges are super cute! What a great idea!